Every buyer's PO read, checked, sent.
Purchase orders from every buyer, read and checked automatically.
Each buyer sends a different file. We build one queue that reads them all, checks each line against live stock, shows what you can fill, and sends the confirmed order to your warehouse.
The problem today
- Every buyer sends a different file, so POs are typed in by hand.
- Stock is checked by hand, so the same unit can be promised twice.
- You confirm a PO before you know how much of it you can fill.
- A new buyer means new manual steps for the whole team.
What we build
- One queue for POs from every buyer and portal
- Each line checked against live stock, with a fill-rate before you confirm
- Stock reserved so it can never be allocated twice
- Confirmed orders sent to the warehouse in its own format
- A new buyer added with a settings file, not new code
How it works
Data in, checks, then the result.
Data in
- Buyer PO files
- Vendor portal POs
- Live stock
Checks
- Product mapping
- Fill-rate
- No double booking
- Person confirms shorts
What you get
- Warehouse order
- PO status
- Short-supply alert
- 1
Read every PO
Files, portals and e-mails from each buyer are read and mapped to your product list.
- 2
Check stock
Every line is checked against live stock. You see the fill-rate before you say yes.
- 3
Reserve and confirm
Stock is held for that order. A person confirms anything short or unusual.
- 4
Send to the warehouse
The confirmed order goes out in the warehouse's format, and the status is tracked.
See it
Every PO in one queue, with the fill-rate shown.
Drawn with dummy data. Every number shows how it was worked out.
| Buyer | PO | Lines | Value | Fill-rate | Status |
|---|---|---|---|---|---|
| Quick-commerce A | PO-88213 | 42 | ₹3.84 L | 96% | stock reserved |
| Marketplace 1P | PO-4471-19 | 118 | ₹11.2 L | 81% | 14 lines short |
| Quick-commerce B | PO-10592 | 27 | ₹1.96 L | 100% | sent to warehouse |
| Retail chain | PO-2025-331 | 64 | ₹5.40 L | 88% | stock reserved |
| Quick-commerce C | PO-77012 | 19 | ₹1.12 L | 63% | hold: below 70% |
Illustration · dummy data · no client names
What changes
- One queue instead of five inboxes
- Stock is never promised twice
- A new buyer is a settings change, not a project
One to two weeks for most builds. A working demo every week, a separate QA team, you own the code, and 90 days of support after go-live.
Built and running
Where we've done this before.
Real systems in daily use. Names stay private.
Questions
Asked on most first calls.
Can it read our buyers' own formats?
Yes. Each buyer gets a small settings file that maps their columns to yours.
Does it work with Vendor Central POs?
Yes. Vendor POs can be checked against the portal as well as your stock.
Will it confirm orders on its own?
Only if you want it to. By default a person confirms anything short or unusual.
How do we reach you?
Call or WhatsApp +91 93245 75633, e-mail [email protected], or use the form on this page. We reply within one working day.
Free guides on this
Tell us how POs come in today.
A free 30-minute teardown: how orders reach you today, where they get stuck, and a fixed price for one queue.